IT Support for NGOs and Foundations
Donor money should reach the mission, not a licence renewal nobody audited. We help non-profits claim the grant and discount programmes they are entitled to, run lean infrastructure they can actually sustain, and keep the reporting evidence a funder will ask for.
The grant programme eligibility and the accounting standards below are framed for Philippine-registered organisations. Field connectivity design applies to programmes anywhere.
Funder and regulatory obligations
Non-profits answer to funders, regulators and their own boards simultaneously. We make the systems produce evidence for all three.
PCNC certification
Organisations seeking certified donee status work through PCNC requirements. We make sure the records and reporting systems behind an application are organised and backed up.
SEC and DSWD reporting
Corporate and social welfare reporting obligations recur annually. Digital records that are indexed and retained remove the scramble.
Grant and donation records
Funders require expenditure evidence and outcome reporting. Retention and retrievability are the practical requirements we design for.
Data Privacy Act
Beneficiary data is frequently sensitive personal information, covering health, ethnicity or financial circumstances. This is among the most sensitive data any organisation holds, and the controls should reflect that.
The problems we see most
Paying retail for software that has a grant programme
Organisations buy commercial licences for tools available to them at no or reduced cost, because nobody had time to apply.
We help you apply for the grant and discount programmes that fit your organisation, then keep the licensing compliant once granted.
Field staff offline for days
Programme data collected on paper in areas with no signal, transcribed later with errors and delays.
Offline-capable data collection with store-and-forward sync, so a programme in a remote area records reliably and reconciles when connectivity returns.
Audit requests that take weeks
Expenditure documentation scattered across shared drives, personal laptops and printed folders.
Programme and expenditure data structured so a funder report is produced rather than assembled.
One volunteer holds the passwords
The person who set things up has moved on, and nobody knows what the domain is registered to.
Encryption on the devices that hold it, access limited to those who need it, and retention that respects both funder and privacy requirements.
Devices past their useful life
Donated laptops running unsupported systems, holding beneficiary data with no encryption.
Documented credentials, ownership and configuration, so the organisation owns its own accounts rather than depending on whoever set them up.
Reporting that consumes programme time
Staff spending the last week of every month assembling reports by hand from three systems that do not talk.
Hardware and subscription decisions judged against programme value, with the annual audit you asked for rather than the one a vendor wants.
From first call to steady state
- 01
Review programmes and systems
What data you collect, where, and who reports
Including field realities: offline periods, shared devices, volunteer turnover. - 02
Claim entitlements
Grant and discount programmes, plus a licence audit
Usually the fastest measurable saving in the engagement. - 03
Structure for reporting
Programme and expenditure data designed to answer funder questions
Built so reporting is generated from normal operations. - 04
Protect and hand over
Encryption, access control, documented credentials and ownership
So the organisation holds its own accounts and can survive staff turnover.
Audit week
A foundation running programmes in three provinces receives a funder’s request for expenditure documentation covering an eighteen-month grant.
Records exist in a shared drive, a retired accountant’s laptop and printed files.
The drive has folders named by staff who have since left.
The finance officer spends nine working days assembling the response.
Two expense lines cannot be evidenced to the funder’s satisfaction.
The documentation existed. The structure did not. Nine days of a small team’s time, plus two questioned lines, is the cost of records that were never designed to be reported from. Indexed retention and reporting built into the workflow makes the same request an afternoon.
Scope, spelled out
- Grant and discount programme applications
- Annual licence and subscription audit
- Offline-capable field data collection
- Programme and expenditure reporting structure
- Encryption on devices holding beneficiary data
- Retention aligned to funder requirements
- Documented credentials and account ownership
- Handover-ready configuration documentation
Straight answers
Do you offer non-profit pricing?
Our rates are already structured for organisations at non-profit scale, and a large part of the value we bring is making sure you stop paying retail for things you qualify to get at no or reduced cost. We will show you the entitlement before we quote.
Our programmes run in areas with no internet. How does that work?
We design for store-and-forward: data is captured locally on a device, held securely, and synchronised when a connection is available. That is standard practice for field programmes and removes the transcription step that introduces errors.
We have volunteers who come and go. How do you handle access?
Roles with time-bound access and a documented checklist, so a volunteer’s reach ends when their involvement does. This is also the control that protects beneficiary data most effectively.
Can you help us prepare for a funder audit?
Yes. The most useful thing we do is structure records so an audit response is a search rather than a reconstruction. We can also run a dry run of a typical documentation request so you know where the gaps are.
Related industries and services
Talk to someone who understands your industry
A short call is usually enough for us to tell you where the real risk sits in your setup. No obligation, and no jargon.